Adding a student is one of the first and most important tasks when setting up your school in EzSchools. As a complete School ERP platform, EzSchools brings student management, admissions, fees, attendance, exams, report cards, transport, hostel, payroll, and parent communication together in one dashboard.
Instead of maintaining separate registers or Excel files, schools can manage student information digitally and keep records organized. EzSchools also supports Excel data import, making it easier for schools to move their existing records into the platform.
If you're adding a student manually, follow the steps below.
Where to Go
First, log in to your EzSchools school admin account and open the dashboard.
From the left sidebar, go to Students. This opens the student management section where you can view and manage student records.
Look for the Add Student option and click it to open the new student form.
If you cannot see the option, your user account may not have permission to create student records. In that case, contact your school administrator and ask them to review your role and permissions. EzSchools provides customizable, role-based permissions so administrators can control which users can perform specific actions.
Fill in the Student Form
When adding a student, enter the required information carefully. Keep important details accurate because student information may be used across different school processes, including attendance, fees, examinations, report cards, and parent communication.
1. Basic Student Information
Start with the student's basic details.
You may need to enter information such as:
- Student photo
- Admission number
- Roll number
- Gender
- First name
- Middle name
- Last name
- Date of birth
- Blood group
- Aadhaar number
- Category
- Religion
- Nationality
If the system provides an auto-generation option for admission or roll numbers, you can use it to make the process faster and maintain consistent numbering.
Make sure the student's name and identification details are entered correctly before moving forward.
2. Academic Information
Next, enter the student's academic details.
Select the appropriate Class and Section and add other relevant information, such as:
- House
- Admission date
- Previous school
- Student status
If the student uses school transportation, add the relevant transport route and pickup point and specify the applicable start date.
Similarly, if the student stays in the school hostel, enter the relevant hostel room information and applicable date.
These details help keep student records organized and can support other school management workflows.
EzSchools includes modules for transport and hostel management alongside student management, fees, attendance, exams, and other core school operations.
3. Contact Information
The next section is for the student's contact and address details.
Enter information such as:
- Mobile number
- Email address
- Address Line 1
- Address Line 2
- City
- State
- Pincode
Make sure the mobile number and email address are accurate. Correct contact information makes it easier for the school to communicate with students and families.
EzSchools also provides built-in SMS and email functionality for notices, fee reminders, results, and other communications.
4. Add Parent or Guardian Details
Parent and guardian information is an important part of a student's record.
Add the appropriate details for:
- Father
- Mother
- Guardian
Enter their names and mobile numbers carefully.
These details can help the school communicate with parents and provide access to the parent and student portal. According to EzSchools, parents and students can use their own login to view information such as attendance, homework, results, report cards, fees, and notices.
Accurate parent information therefore helps create smoother communication between the school and family.
5. Other Information
Finally, add any additional information required for the student.
This may include medical notes, such as allergies or other important health-related information that the school should be aware of.
If the system allows you to set a student login password, enter one according to your school's preferred process. If a password is not set, check the current EzSchools login rules before assuming a default password is created.
Only add information that is relevant and necessary for the student's school record.
Save the Student
After reviewing all the information, check the details carefully for spelling mistakes, incorrect contact numbers, admission numbers, class details, or other errors.
Once everything is correct, click Save.
The student record will then be created and added to your student management records.
If you don't want to save the information, use the available Cancel or Back option.
Helpful Tip for School Administrators
You don't always have to enter every possible detail at once. Focus on the required information first and make sure mandatory fields are completed correctly.
For schools moving from traditional records to digital management, EzSchools can also make the transition easier through validated Excel import. The platform allows schools to import existing data with a preview process that flags errors before information is added to the database.
This is particularly useful for schools that already have hundreds or thousands of student records in Excel.
Manage Students More Efficiently with EzSchools
Adding a student is only one part of school administration. Once students are enrolled, schools also need to manage attendance, fees, examinations, report cards, communication, transport, and other daily operations.
EzSchools brings these workflows together in one School ERP platform, helping schools move away from disconnected registers, spreadsheets, and separate applications. It also offers parent and student portals, Excel import/export, SMS and email communication, and access across desktop, tablet, and mobile devices.
With a centralized student management system, schools can keep records organized, reduce repetitive administrative work, and provide a better experience for staff, students, and parents.
For more information, visit EzSchools.
Book a FREE Demo today.
📞 WhatsApp: +91 92679 44934
🌐 Website: https://www.ezschools.in
📧 Email: info@ezschool.com
